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For coaches, advisors, and independent practitionersYour clients trust you
Your clients trust you
with what they tell no one else.
Session notes, follow-ups, proposals, and content eat the hours you should spend with clients. TechFides builds AI that handles them in your voice, on hardware you own. Client conversations and your frameworks never leave your office.
Same standard for all
Our service is the same across the board.
It fits to meet your needs, whoever you are. We start where you are, build it on hardware you own, and put it all on one monthly subscription. No two deployments look identical, the standard behind them always does.
Your operation
Configured around how you already run, not the other way around.
Your data
It stays on hardware you own. Nothing leaves the building.
Your intelligence
Owned, not rented. No metered API bills, ever.
The problem
You started a practice to coach, not to do admin.
Notes in someone's cloud
Session notes run through public AI tools sit on servers you don't control. Your clients never agreed to that.
Your IP at risk
Your frameworks are your edge. Feed them to a cloud tool and they help train someone else's product.
Hours lost to admin
Follow-ups, proposals, scheduling, and content take the time you meant for clients.
Subscription pile
Notes, CRM, email, content, and AI tools, each with a monthly bill, before you book a single client.
What TechFides handles
The admin around your sessions, handled.
You review everything. Nothing goes to a client without your OK.
Session summaries
Notes, action items, and follow-ups drafted from your recordings, processed in your office.
Client history
Everything about a client, past notes, goals, and progress, searchable in plain English.
Your frameworks
Your models and methods, stored privately and ready to apply to each client's situation.
Content in your voice
Posts, newsletters, and articles drafted from your own published work and ideas.
Proposals and agreements
Engagement letters and proposals built from your templates, fees, and scope language.
Follow-ups
Check-ins and reminders between sessions, written the way you'd write them.
Website questions
Programs, fees, and booking questions answered day or night on your website.
A private CRM
Session history, payments, and messages in one place you own, with features you unlock as you grow.
Several languages
Materials for clients in the languages they're most comfortable in.
Why owning it matters for a practice
Client conversations stay in your office.
The AI runs on hardware you own. Session notes, recordings, and your frameworks are never sent to a cloud AI service. One flat monthly fee replaces a pile of subscriptions.
Confidentiality is the promise you make every client. Now your tools keep it too.
A week in your practice after TechFides
More hours with clients, fewer with the keyboard.
Notes are summarized, follow-ups are drafted, and next week's content is waiting for your edit.
Take the free AI Fit CheckNotes done before the next session
Summaries and action items ready minutes after you hang up.
Content that sounds like you
Drafted from your own work, not recycled internet advice.
Proposals out the same day
From conversation to signed agreement, faster.
Private, and never unsupported
Heartbeat keeps watch without seeing client data.
Private AI raises a fair question: if we can't see your system, how do we support it? A small agent on your hardware checks in with us every few minutes and reports one thing: is the system healthy?
What it sends
Health signals only. Disk, memory, whether the AI is running, and software versions.
What it never sends
Session notes, recordings, client records, or your frameworks.
What it means for you
If something starts to fail, we know before your staff do, and the fix starts right away.
How it works
Running in weeks, not months.
Most practices are up and running in two to six weeks. You see it work on one job before you add the next.
1
Step 1
Pick the biggest time sink
Session notes, content, or proposals. We start where you lose the most hours.
2
Step 2
We build it on hardware you own
In your office, set up around your templates, your frameworks, and the way you already work.
3
Step 3
We train your team and stay close
Hands-on training, then monthly support for changes and new workflows. Heartbeat keeps watch the whole time.
Live calls, when you want them
Our AI Front Desk can answer your phone too.
It answers calls day or night in your callers' language, books appointments, and flags anything urgent. It runs as a hosted service, separate from your on-site system, so you choose which calls go through it.
Hear it now: call (855) 222-5008Answers every call
Day or night, in the caller's language, using your hours, services, and booking rules.
Nothing gets lost
Each call becomes a summary with its urgency and next step on your front office dashboard.
Your choice
Calls go through a hosted voice service. Use it for front-line calls like bookings and questions, and keep sensitive work on your own hardware.
Pricing
One setup. One flat monthly fee.
One fee instead of a pile of subscriptions. The hardware is yours.
Sovereign S
$500/mo
$5,000 one-time setup, hardware included
Solo coaches and small practices, up to 5 people.
- Private AI on hardware you own
- Session summaries and follow-ups
- A private CRM, ready to grow
- Monthly support and Heartbeat monitoring
Most practices
Sovereign M
$1,000/mo
$10,000 one-time setup, hardware included
Coaching firms, the whole team, one office.
- Everything in S
- Content in your voice and proposals
- Your frameworks, private and searchable
- Priority support
Sovereign L
$2,500/mo
From $15,000 setup, hardware included
Larger firms and several offices.
- Everything in M
- Several coaches and offices on one system
- Custom workflows for your programs
- Dedicated support
Monthly support is part of every plan. It covers updates, tuning, and the changes your team asks for as you go.
Start small
Find out where you lose the most hours.
The free AI Fit Check takes a few minutes. You see which jobs in your practice AI can take on first, and what it would cost.
Questions
Questions we hear from coaches
Who can see my client notes?
Only you and the people you allow. The system runs on your hardware. Heartbeat sends us health signals only, never client data.
Will my frameworks train someone else's AI?
No. They stay on your hardware and are never sent to a cloud AI service.
Will the content sound like me?
It is drafted from your own published work and notes, and you edit everything before it goes out.
Can it work with my video calls?
Yes. Recordings you save are summarized on your own hardware. We confirm the exact setup with your tools during the assessment.
How long until it's running?
Two to six weeks for most practices.
What does it cost?
Setup from $5,000 with the hardware included, then a flat monthly fee from $500. You know the full number before you sign.
Your AI, your way
Not set on owning it? We still work with you.
Owning your AI, on hardware you keep, with data that never leaves the building, is what we're known for. If that's not your path, we'll build it your way, drawn around your risk and budget, not our preference.
Private & sovereignHybridPublic AI, done right
We'd be thrilled to have you on the journey.
We serve a wide range of industries. Our goal is to serve you. We earn it once, after that, your results do the talking.
Not sure you're a fit? That's what the call is for. One conversation usually answers it.