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For medical and dental practicesCharting at 9pm
Charting at 9pm
is not a staffing plan.
Notes, prior authorizations, and patient messages pile up after the last patient leaves. TechFides builds AI that takes that paperwork off your team, on hardware your practice owns. Patient data never leaves the building.
Same standard for all
Our service is the same across the board.
It fits to meet your needs, whoever you are. We start where you are, build it on hardware you own, and put it all on one monthly subscription. No two deployments look identical, the standard behind them always does.
Your operation
Configured around how you already run, not the other way around.
Your data
It stays on hardware you own. Nothing leaves the building.
Your intelligence
Owned, not rented. No metered API bills, ever.
The problem
Your practice is not short on skill. It is short on hours.
Notes after hours
Providers finish charts at home, after dinner. Burnout follows.
Prior auths that drag
Every authorization is a letter, a fax, and a follow-up call. Patients wait for care.
Charts in someone else's cloud
Paste a chart into a public AI tool and that record now sits on another company's server.
Bills that keep growing
Per-provider AI subscriptions go up every year, and you own nothing at the end.
What TechFides handles
The work that fills your evenings, handled.
Your team reviews and approves. Nothing goes to a patient or a payer without a person signing off.
Visit notes
SOAP notes, referral letters, and discharge summaries drafted from the provider's dictation, ready to sign.
Coding suggestions
ICD-10 and CPT suggestions pulled from the note, flagged for your coder to confirm.
Prior authorizations
Letters drafted with the clinical reasons taken from the chart, ready for review the same day.
Patient messages
Reminders, follow-up instructions, and answers to common portal questions, in plain language.
Front desk questions
Hours, directions, insurance accepted, and what to bring, answered day or night on your website.
Faxes and referrals
Incoming faxes, referrals, and scanned forms read and sorted to the right patient and the right person.
Billing follow-up
Denials sorted by reason, with a drafted appeal for the ones worth fighting.
Your playbook, searchable
Policies, protocols, and payer rules in one place your staff can ask in plain English.
Your patients' languages
Instructions and education materials in the languages your patients actually speak.
Why owning it matters for a practice
Patient data stays in your practice.
The AI runs on hardware in your office, behind your firewall. Charts are never sent to a cloud AI service. Every request is logged on your own hardware, so you always know who asked what, and when. One flat monthly fee, with no per-provider seats that grow every year.
It supports the HIPAA safeguards your practice already runs. It does not replace them.
A day in your practice after TechFides
Providers go home when the last patient does.
The paperwork is still there. It is just drafted, sorted, and waiting for a signature instead of waiting for someone's evening.
Take the free AI Fit CheckNotes ready to sign
Drafted from dictation between visits, not rebuilt from memory at night.
Auths out the same day
The letter is drafted before the patient reaches the parking lot.
A front desk that never closes
Common questions answered on your website at any hour, so the phones are quieter in the morning.
Private, and never unsupported
Heartbeat keeps watch without seeing patient data.
Private AI raises a fair question: if we can't see your system, how do we support it? A small agent on your hardware checks in with us every few minutes and reports one thing: is the system healthy?
What it sends
Health signals only. Disk, memory, whether the AI is running, and software versions.
What it never sends
Patient records, charts, messages, or documents.
What it means for you
If something starts to fail, we know before your staff do, and the fix starts right away.
How it works
Running in weeks, not months.
Most practices are up and running in two to six weeks. You see it work on one job before you add the next.
1
Step 1
Pick the biggest time sink
Notes, prior auths, or patient messages. We start where your team loses the most hours.
2
Step 2
We build it on hardware you own
In your office, behind your firewall, set up around the systems and habits your team already has.
3
Step 3
We train your team and stay close
Hands-on training, then monthly support for changes and new workflows. Heartbeat keeps watch the whole time.
Pricing
One setup. One flat monthly fee.
No per-provider seats. No usage bills. The hardware is yours.
Sovereign S
$500/mo
$5,000 one-time setup, hardware included
Solo providers and small offices, up to 5 people.
- Private AI on hardware in your office
- Patient messages and front desk answers
- Your playbook, searchable by staff
- Monthly support and Heartbeat monitoring
Most practices
Sovereign M
$1,000/mo
$10,000 one-time setup, hardware included
Group practices, the whole team, one location.
- Everything in S
- Visit notes, coding suggestions, and prior auths
- Faxes, referrals, and billing follow-up
- Priority support
Sovereign L
$2,500/mo
From $15,000 setup, hardware included
Multi-location groups and specialty centers.
- Everything in M
- Several locations on one private system
- Custom workflows for your specialties
- Dedicated support
Monthly support is part of every plan. It covers updates, tuning, and the changes your team asks for as you go.
Start small
Find out where you lose the most hours.
The free AI Fit Check takes a few minutes. You see which jobs in your practice AI can take on first, and what it would cost.
Questions
Questions we hear from practice owners
What is private AI for a medical practice?
Private AI is AI that runs on hardware inside your practice instead of a cloud service. It drafts visit notes, prior authorization letters, and patient messages from your own records, and patient data never leaves the building. People also call it on-premise AI.
Is this HIPAA compliant?
HIPAA compliance comes from your practice's safeguards as a whole, not from one tool. What we remove is the biggest new risk: patient data going to a cloud AI service. With TechFides it stays on your hardware, and every request is logged.
Who can see our patient data?
Your practice. The system runs on your hardware, behind your firewall. Heartbeat sends us health signals only, never patient records.
Does it work with our EHR?
We connect to the systems you already run, where they allow it. We confirm exactly what is possible with your EHR during the assessment, before you sign anything.
What if the AI gets something wrong?
It drafts. Your team decides. Nothing goes to a patient or a payer without a person approving it, and it answers patients only from information you approve.
How long until it's running?
Two to six weeks for most practices, depending on the workflows and the systems we connect.
What happens if the internet goes down?
The AI runs in your office, so your team keeps using it. Anything that needs the outside world, like sending a portal message, waits until the connection is back.
Can it answer our phones?
Not for patient calls today. Live answering runs through a hosted voice service, and we keep patient information off outside services. Your phone line stays as it is, and your website answers common questions day or night.
What does it cost?
Setup from $5,000 with the hardware included, then a flat monthly fee from $500. No per-provider seats. You know the full number before you sign.
Your AI, your way
Not set on owning it? We still work with you.
Owning your AI, on hardware you keep, with data that never leaves the building, is what we're known for. If that's not your path, we'll build it your way, drawn around your risk and budget, not our preference.
Private & sovereignHybridPublic AI, done right
We'd be thrilled to have you on the journey.
We serve a wide range of industries. Our goal is to serve you. We earn it once, after that, your results do the talking.
Not sure you're a fit? That's what the call is for. One conversation usually answers it.